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Elk Grove CA Full Time Posted: Friday, 15 March 2019
Applicants must be eligible to work in the specified location

We currently have an opening for a Human Resources - Administrative Assistant (HR Specialist) at our Elk Grove, CA corrugated plant. This facility manufactures corrugated packaging products for local and national customers. The Human Resources - Administrative Assistant will report directly to the Plant Manufacturing Manager.

We are looking for motivated individuals who are capable of performing a multitude of functions in a flexible, fast-paced environment.

Duties of the position include but are not limited to:

  • Coordinates selection processes for hourly and salaried positions including posting with and outreach to the necessary organizations; communication with authorized staffing agencies; sourcing, screening and corresponding with applicants; conducting pre-employment assessments and reference checks; maintenance of all recruiting files.
  • Coordinates orientation and on-boarding activities for new hires.
  • Maintains the Affirmative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP
  • Ensures the facility maintains full compliance with all aspects of required of a federal contractor.
  • Creates presentations to employees regarding policies and work rules that apply to all who work at our location.
  • Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files and I-9's.
  • Maintains logs for disciplinary action, training, vacation, etc.
  • Maintains the accuracy of shared files and data bases.
  • Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
  • Thorough knowledge of local pay practices, pay levels, job groups, and interface with SAP and WorkBrain (payroll system).
  • Handles and makes necessary changes to payroll process/systems on an as-needed basis.
  • Ensures hourly employees are coded accurately by job classification, jobs performed, shift and department assignment.
  • Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
  • Working knowledge of all benefits.
  • Assists with open enrollment meetings. Serves as a resource to employees in resolving benefits-related issues and concerns.
  • Supports processes related to FMLA, disabilities, and return to work.
  • Processes all unemployment-related claims; participates in any appeal hearings or other activities related to unemployment claims.
  • Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate; acts as a liaison between the individual employee, managers, Human Resource Generalist, and company or community resources.
  • Coordinates facility functions including employee recognition, service awards, safety, and holiday-related events.
  • Assists in organizing presentation materials, coordinating meetings and catering arrangements, and maintaining employee bulletin boards.
  • Other Duties as assigned

The following qualifications are required:

  • Bachelor's Degree in Human Resources or Organization Behavior (preferred)
  • Minimum of three years' administrative human resources experience or equivalent education.
  • Working knowledge of federal and state employment laws.
  • A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
  • Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
  • Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
  • Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
  • Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
  • Experience with SAP strongly desired.
  • Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel.
  • Demonstrated ability to learn new software programs or databases quickly.
  • Specific competencies include problem solving, action oriented, integrity, functional/technical skills, customer focus, learning on the fly.

International Paper offers a competitive salary and an excellent benefits package that includes medical, dental, disability, life and accident insurance, vacation as well as a 401(k) plan and retirement savings account. This is a great opportunity to start a career with a dynamic and proven manufacturer in the packaging industry.

Elk Grove CA, United States of America
Office and Admin, HR
International Paper
International Paper
3/15/2019 3:50:20 AM

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